How to Add the QR Code of Your Digital Business Card to Your Email Signature and Google Meet Background
Your QR in your email signature and Meet background: they save your info instantly—no apps, no hassle, no need to enter your details again. That’s how you sell without saying a word.
Adding the QR code of your digital business card to your email signature and video call background is a simple and effective way to share your contact details in a professional, modern way.
In this tutorial, we’ll walk you through how to do it step by step using INNOCard, answer common questions, and help you get the most out of your virtual business card.
Why Add Your QR Code to Your Email Signature and Google Meet?
Today, most professional connections are made via email or during virtual meetings. Including your QR code in these spaces:
- Makes it easy for others to save your contact info directly.
- Reinforces your personal and professional brand.
- Prevents transcription errors.
- Eliminates the need to send your details manually.
And best of all—no need for apps, physical cards, or complicated processes.
How to Add the QR Code of Your Digital Business Card to Your Email Signature and Google Meet Background
Step 1: Download Your QR Code from INNOCard
When you create your digital business card on INNOCard, a unique QR code is automatically generated. This links to your personalized profile, which includes your contact information, links, calendar, documents, and more.
To download your QR code:
- Log into your INNOCard account.
- Go to your dashboard.
- Click on “QR Code.”
- Download the file in PNG or JPG format.
Pro tip: Use PNG for the best quality when inserting into documents or email signatures.
Step 2: Add the QR Code to Your Email Signature
In Gmail (Google Workspace):
- Open Gmail and click the gear icon (top right).
- Select “See all settings.”
- In the “General” tab, scroll down to the “Signature” section.
- Create a new signature or edit your current one.
- Click the image icon to insert your QR file.
- (Optional) Add a brief caption like “Scan this code to save my contact” or “My digital business card.”
- Save your changes.
In Outlook (Web and Desktop):
- Go to “Settings” > “View all Outlook settings.”
- Navigate to “Mail” > “Compose and reply.”
- In the signature editor, click the image icon to insert the QR code.
- Save your settings.
In Apple Mail:
- Open Apple Mail > Preferences > Signatures.
- Create or select a signature.
- Drag and drop the QR file into the text field.
- Make sure the format is preserved correctly.
Step 3: Add Your QR Code to Your Google Meet Background
Google Meet lets you upload custom images as your call background. This lets you display your QR code visually—without disrupting the conversation.
To add your QR to your Google Meet background:
- Create an image using tools like Canva, PowerPoint, or any image editor.
- Include your name, title, company, and the QR code in a visible spot (e.g., bottom right).
- Save the image in PNG or JPG format.
- Join a Google Meet call.
- Click “Apply visual effects” and choose “Upload background image.”
- Upload your custom image with the QR code.
From then on, anyone in the call can scan your code straight from their phone.
Frequently Asked Questions
Will the QR code change if I update my details?
No. INNOCard QR codes link to a dynamic URL. If you update your info, the QR code still works—no need to replace it.
Can I use the same QR code elsewhere?
Absolutely. You can use it on printed cards, presentations, marketing materials, events, booths—any visual medium.
Does it work with Zoom or Microsoft Teams?
Yes. Both platforms support custom backgrounds. You can use the same image with the QR code by following a similar process.
Is the QR code clickable from a computer?
No, QR codes are designed to be scanned with a phone. However, you can also include the clickable link to your card just below the QR code, either as text or a button, for easy access from any device.
